Health & Wellness

Last Update: 4/23/24

At AMS, we are striving to prioritize the overall wellness of presenters, attendees, exhibitors, program chairs, staff, and any volunteers who attend our meetings in-person and virtually. AMS has provided the following resources to help promote and maintain a supportive and positive meeting environment. We encourage all meeting participants to be mindful of their fellow attendees' physical, emotional and social well-being throughout the meeting.

We recommend that you check back here on any recommendations and guidance for our events.

Health Policy

All Colloquium participants will be required to agree to the AMS Commitment to Care Policy and Waiver, before completing their registration. 

Professional and Respectful Conduct

We believe a large part of wellness at our meetings is to ensure our attendees work together to promote a professional and respectful environment for everyone. By registering for our meetings, you agree to follow our policies in our Guide to Professional and Respectful Conduct. We encourage all participants to follow these guidelines. If you are the subject of unacceptable behavior or have witnessed any such behavior, please immediately either:

  • Notify an AMS Staff Member (wearing a blue ribbon at an in person meeting)
  • Email [email protected] or text 617-606-4369

If you witness or experience behavior that constitutes an immediate and serious threat, please call 911.


AMS is committed to creating an environment for meetings that “embraces diversity through the inclusion of individuals across age, gender, race, sex, nationality, ethnicity, physical ability, marital status, sexual orientation, body shape or size, gender identity and expression, socioeconomic status, and other facets of social diversity” (see: Diversity and Inclusion at AMS).

Special accommodations, such as real-time captioning [communication access real-time translation (CART)], special printing needs, or reserved seating, necessary in order for any individual to participate in an AMS meeting, can be requested. Four weeks advance notice is recommended to ensure seamless action. We ask the participant to communicate such needs in advance by:

  • Registering early for the meeting
  • Checking the appropriate box in the registration process
  • Contacting AMS staff by email ([email protected]) or by phone (857-930-7492)

First Aid and Emergency Response

The health of our meeting participants is very important. 

As a reminder, COVID-19 vaccinations as defined by the CDC are recommended for all in-person attendees. While masks will be optional at this meeting, we encourage all to wear a mask should they choose to do so.

If you feel sick, please do not come on-site. 

Safety Tips for AMS Meetings

In order to maintain a safe environment at every meeting both inside and outside, AMS has provided safety tips for all attendees.

  • While off-site meeting grounds, remove your badge or tuck it into your clothing so it is not visible.
  • Do not leave your badge unattended at any time. In addition, do not let anyone have access to your badge for any purpose.
  • Never give a stranger your hotel room number.
  • When out in an urban area, travel in groups or pairs.
  • Plan your route ahead of time so you don’t get lost
  • Remain in well-lit, high traffic areas
  • Stay alert to your surroundings
  • Keep your valuables out of sight.
  • Know how to get help if you need it. 
  • Do not leave valuables in your hotel room. If you must, please use the safe in your room.
  • Remember to lock the deadbolt in your room when you are inside your room.
  • Check the lock on any rooms connecting to yours.

If you witness or experience behavior that constitutes an immediate and serious threat, please call 911.