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Call for Papers 42nd Conference on Broadcast Meteorology

General Information (PDF)

Online Registration for Meeting

Registration Form (paper)

Exhibit Registration (PDF)

Exhibit Floorplan (PDF)

Exhibitor List

Exhibitor Services

Program

Personal Scheduler

Author Instructions (PDF)

Guidelines for Oral and Poster Presentations (PDF)

 

 

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42nd Conference on Broadcast Meteorology

Olympic Valley, California, 17-20 June, 2014

Sponsorship/Organizers

The 42nd Conference on Broadcast Meteorology is organized the AMS Board on Broadcast Meteorology and sponsored by the American Meteorological Society. The conference will be held at the Resort at Squaw Creek, Olympic Valley, California, 17-20 June, 2014.

Important Deadlines

Early Registration Deadline: 19 May, 2014
Hotel Reservation Deadline: 12 May 2014
No Registration Refunds after: 9 June, 2014
Presentation Upload: 9 June 2014
Extended Abstract Deadline: 15 July 2014

Accommodations

All meeting sessions for the conferences will be held at the Resort at Squaw Creek, Olympic 400 Squaw Creek Road, PO Box 3333, Valley, California, 96146. A block of rooms, including wireless internet access has been reserved at the hotel for meeting attendees at a special rate of:

Deluxe Guestroom

$129.00

Deluxe Guestroom Government Rate

$98.00

Fireplace Suite

$179.00

Deluxe Fireplace Suite

$239.00


Per diem rates are available for those who qualify, but the rate is limited to 30% of the room block. Room rates quoted above are subject to tax, which is currently 10% and subject to the California Tourism Assessment Fee of .065%. Rates will be available 3 days prior and 3 days after the event dates indicated in the room block, subject to availability of guest rooms at the time of reservation.

Resort Fee
In addition to the rates set forth above, there will be a daily resort fee of $18.00 per room, per night, which is subject to a 10% tax, includes:

  • Wireless internet access
  • USA Today (Monday-Friday)
  • First 30 minutes per call for Local and Toll-Free Phone Calls, Telephone Credit Card/1-800 Access Fees
  • In-Room Coffee and Tea service
  • Squaw Valley Shuttle service
  • Unlimited use of the Resort’s Health Club Facilities
  • Safety deposit use at the Front Desk
  • Pool and Jacuzzi usage
  • Summertime croquet
  • Tennis Court fees

Attendees are responsible for making their own hotel reservations.

To book your room, please call (800) 403-4434 reference the American Meteorological Society room block or online at: https://resweb.passkey.com/go/f2992feb.

Reservations must be made prior to Monday, 12 May 2014 and will require a deposit equal to the room rate and tax for the first night for each reservation. The deposit is refundable only if the Resort receives notice of cancellation at least 7 days prior to scheduled arrival. Reservations made after that date are on a space available basis. We urge you to make reservations early since space is limited.

Registration

REGISTRATION
All attendees must register to attend the conference. Registration may be completed online, via fax-in form, or onsite. Everyone presenting (both oral and poster) and/or attending must register and wear a badge. Be sure to register by 05/19/14 in order to receive the lower registration rate. Registrations received at AMS from 05/20/14 and through the conference dates will be processed at the higher rate (see rates below). After 05/19/14 please register at the meeting or online. Payment may be made with check, purchase order (hard copy required) or credit card (MasterCard/VISA/American Express). FAXED registration forms must be accompanied by payment (PO or credit card # only).

FULL-WEEK PACKAGE
The full-week package includes admission to all sessions, exhibits, coffee breaks, ice breaker reception, and one ticket to Thursday's Dinner Banquet.

ONE-DAY PACKAGE
The one-day package includes for one calendar day admission to all sessions, exhibits, and coffee breaks for one day. The Thursday's Dinner Banquet ticket is NOT included.

Early Registration

Registration

Late Registration

Early Registration

Registration

Late Registration

Through 19 May

20 May - 15 June

Onsite

Through 19 May

20 May - 15 June

Onsite

ATTENDEE TYPE

 

 

 

 

 

 

AMS Full Member/Program or Session Chair

$495

$535

$555

$285

$325

$345

Non-Member Speaker, AMS Associate Member, or  Exhibitor Attendee

$540

$580

$600

$285

$325

$345

Non-Member 

$590

$630

$650

$285

$325

$345

Retired Member

$205

$245

$265

$105

$145

$165

AMS Student Member

$180

$220

$240

$75

$115

$135

Student Non-Member

$210

$250

$270

$105

$145

$165

Exhibits

An exhibit program is planned.  More detailed information to follow.

Suitcasing
Exhibitors at the 42nd Conference on Broadcast Meteorology have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve.

Suitcasing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within a contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by both attendees and exhibitors should be reported to the Show Management immediately.

AMS Short Course

TBD

Getting There

Car Rental: Enterprise is the official rental car agency for this meeting and special rates are available. Advance reservations may be made on-line at Enterprise.com. Select “Corporate Account” then “Make a reservation”. Then you simply enter this account # 10AT034 and the first three letters of the account name (AME) or by calling Enterprise at 1-800-593-0505. When making a reservation, please mention the AMS Corporate account number.
All driving directions are to the Resort at Squaw Creek 

From Reno/Tahoe International Airport
North on HWY 580/395
West on I-80 (Reno/Sacramento exit)
South on HWY 89 (toward Squaw Valley and Tahoe City) for 8 miles
Right on Squaw Valley Road (1/3 mile)
Left on Squaw Creek Road to the resort's porte-cochere

From San Francisco and Sacramento
East on I-80 (toward Reno) to Truckee, CA
South on HWY 89 (toward Squaw Valley and Tahoe City) for 8 miles
Right on Squaw Valley Road (1/3 mile)
Left on Squaw Creek Road to the resort's porte-cochere

From Incline Village, NV

West on HWY 28 to Tahoe City, CA
North on HWY 89 (toward Truckee)
Left on Squaw Valley Road
Left on Squaw Creek Road to the resort's porte-cochere

Shuttle:
Airport transportation can be provided by the North Tahoe Express. The AMS special rate is $80.00 round trip transfer between The Resort at Squaw Creek and Reno/ Tahoe International Airport. This shuttle service is based on reservation ONLY. Reservations are required 24 hours in advance for the shuttle to travel at the scheduled times and they also have a 24-hour cancellation policy to avoid charge.

To make reservations please visit their reservation webpage http://transit.activitytickets.com or call 866-216-5222. Please use the group code AMS14 when making your reservation. You must enter or mention the group code in order to receive the special rate.

Beyond the Conference

The following websites offer fun actives and dinning at the resort and village. 
http://www.squawcreek.com/recreation-lake-tahoe.php
http://squaw.com/things-to-do-tahoe

Attendee Etiquette

AMS is committed to safe and productive meetings for all attendees. Harassment, intimidation, or discrimination of any kind will not be tolerated at any meeting or event associated with the meeting. All communication should be appropriate for a professional audience including people of many different backgrounds. Those who violate the standards of professional and respectful conduct will be asked to leave
the meeting immediately and without refund, will not be considered for service on AMS boards and committees, and may be subject to additional legal action.

Special Needs

It is the Society's sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990.  Attendees with special needs at the conference should check with the AMS Meetings Department (617) 226-3971, four–six weeks prior to the meeting to request special arrangements.  Special housing needs should be requested when making hotel reservations.


 

 

 

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