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31st Conference on Hurricanes and Tropical Meteorology

31 March–4 April 2014 San Diego, California

SPONSORSHIP/ORGANIZERS

The 31st Conference on Hurricanes and Tropical Meteorology, sponsored by the American Meteorological Society and organized by the AMS Committee on Tropical Meteorology and Tropical Cyclones, will be held 31 March–4 April 2014 at the Town and Country Resort and Conference Center in San Diego, CA.

SPONSORS

Interested Sponsors may contact Brenda Ward at bward@ametsoc.org or (617) 226-3973

IMPORTANT DATES

Hotel Reservation Deadline: 1 March 2014
Presentation Upload: 17 March 2014
Max Eaton Extended Abstract Deadline: 7 March 2014
Early Registration Rate Deadline: 18 February 2014
Extended Abstract Deadline: 5 May 2014

ACCOMMODATIONS

All meeting sessions for the conferences will be held at the Town and Country Hotel, 500 Hotel Circle North, San Diego, CA 92108. A block of rooms has been reserved at the hotel for meeting attendees at a special rate of $139.00 Single and $154.00 Double. There is a 15.00 fee for additional guest in room. Discounted rates for student rooms are available at $129.00 S/D/T/Q (limited rooms available). Rates are exclusive of applicable taxes and city assessments.

To receive these special rates, attendees must request a room by 1 March 2014. Attendees are responsible for making their own hotel reservations. Make reservations by calling 800-772-8527 OR you may make your hotel reservation online by using the following link:

https://resweb.passkey.com/go/eb1e3bfb

Included in your stay is: Complimentary Internet Access in hotel including sleeping rooms and meeting space.

Confirmed reservations will be required to provide a credit card to guarantee reservations but not charged, cancelable up to 48 hours in advance of the conference date. There is an early departure fee of $50.00+tax to avoid this fee, be sure to notify the Town and Country Hotel before or at check-in or any change in length of stay.

Subject to room availability, these special rates will be available from 3/28-4/7/2013. We urge you to make reservations early since space is limited. Reservations made after 3/1/2014 are on a space available basis and the group rate is not guaranteed.

REGISTRATION

Everyone presenting (both oral and poster) and/or attending must register and wear a badge. Registration may be completed on-line, via fax-in form, or on-site. Be sure to register by 02/18/14 in order to receive the lower registration rate. Registrations received at AMS from 02/19/14 and through the conference dates will be processed at the higher rate (see rates below). After 03/03/14 please register at the meeting or On-line. Payment may be made with check, purchase order (hard copy required) or credit card (MasterCard/VISA/American Express). FAXED registration forms must be accompanied by payment (PO or credit card # only).

 

CONFERENCE REGISTRATION RATES

   

FULL-WEEK PACKAGE
The full-week package includes admission to the ice breaker reception, all sessions, coffee breaks, poster viewings, and one Wed evening banquet ticket.

ONE-DAY PACKAGE
The one-day package includes for one
calendar day, admission to sessions, coffee breaks, and poster viewings. The Wed evening banquet is NOT included but can be purchased for an additional fee.

 

ATTENDEE TYPE

 

Through Feb. 18

Feb. 19-
March 29

On-Site

Through
Feb 18

Feb. 19-
March 29

On-site

AMS Full Member;
Program/Session Chair 

 

$510

$550

$570

$290

$330

$350

Non-member Speaker, Poster Presenter; AMS Associate Member; Cosponsoring Society Member

 

$555

$595

$615

$290

$330

$350

Nonmember

 

$605

$645

$665

$290

$330

$350

Retired Member

 

$220

$260

$280

$110

$150

$170

AMS Student Member

 

$195

$235

$255

$80

$120

$140

Student Nonmember

 

$225

$265

$285

$110

$150

$170

 

STUDENT OPPORTUNTIES

Max Eaton Award, Award for Best Poster Presentation, Travel Funding, and Student Assistant Program

CONFERENCE BANQUET
Wednesday, 2 April 6:30–8:30 p.m.
A ticket is needed to attend the banquet. One ticket to the 31st Conference on Hurricanes and Tropical Meteorology Banquet is included in the Full-week registration package. The Banquet will take place at Town and Country, Tiki Pavilion/Grand Plaza Fountain. Guest and/or additional tickets ($65 each) may be purchased on-site until noon Tuesday 1 April. Any special dietary requests should be communicated to an AMS staff member by Tuesday April 1.

POSTER PRESENTERS
There will be 2 formal poster viewings during the confernece. Poster set up and tear down times will be provided soon. Note that AMS is not responsible for posters not removed by the tear down time.

PRESENTATION UPLOAD INFORMATION
On site, speakers may upload their presentation directly onto the session room computer. The use of personal laptops for presentations is discouraged as it can cause technical delays and cut into a presenter’s time. You can upload during the conference hours when sessions are not in place, ie. breaks, lunch etc.
Presenters who choose to load their presentations at the meeting will be required to use special installer software running on the meeting room PC. These presenters will not be permitted to store their files on the PC desktop. The installer software will automatically create a directory for those file(s). Once stored there, presenters will be able to check that their fi les were copied and that they will run properly.

GETTING THERE

Enterprise is the official rental car agency for this meeting and special rates are available.
Advance reservations may be made on-line at Enterprise.com. Select “Corporate Account” then “Make a reservation”. Then you simply enter this account # 10AT034 and the first three letters of the account name (AME) or by calling Enterprise at 1-800-593-0505. When making a reservation, please mention the AMS Corporate account number.

SUPER SHUTTLE
Discounted rates have been negotiated for the Hurricanes and Tropical Meteorology conference attendees. Please make your online reservation at http://www.supershuttle.com/default.aspx?GC=AMETS

DIRECTIONS
Enterprise is the official rental car agency for this meeting and special rates are available.
Advance reservations may be made on-line at Enterprise.com. Select “Corporate Account” then “Make a reservation”. Then you simply enter this account # 10AT034 and the first three letters of the account name (AME) or by calling Enterprise at 1-800-593-0505. When making a reservation, please mention the AMS Corporate account number.

DIRECTIONS
Interstate 8 East (El Centro)
Take 2nd Hotel Circle Exit and turn left going under the overpass.

Interstate 8 West (Beaches)
Exit Hotel Circle and turn right.

Interstate 5 North or South
Exit onto Interstate 8 East (El Centro) and exit 2nd Hotel Circle exit, turn left continuing under the overpass.

Interstate 805 North or South
Interstate 15 North or South & Hwy 163. Exit onto Interstate 8 West (Beaches), exit Hotel Circle and turn right.

PARKING
$5.00/day for hotel guests and $2.00/hour not to exceed $16.00 for non-guests

Please visit for additional directions: http://www.towncountry.com/map-directions-en.html

SPECIAL NEEDS

It is our sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act of 1990 (ADA). Attendees with special needs should call the AMS Meetings Department at (617) 227- 2426 and press 4, 4–6 weeks prior to the meeting to request special arrangements. Special housing needs should be requested when making hotel reservations.

 

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