Madison Commitment to Care

Commitment to Care Statement

Collective Madison Meeting
08-12 August 2022
Madison, WI
Updated: 18 May 2022

 

As AMS plans for the Collective Madison Meeting, we continue to monitor and keep track of the ongoing COVID-19 situation. We are prioritizing the safety of presenters, attendees, program chairs, staff, and any volunteers who plan to attend in-person.

 

We are closely monitoring news and guidance from the Centers for Disease Control & Prevention (CDC), the World Health Organization (WHO), and local health agencies regarding travel and events.

 

We recommend that you check back here on any recommendations and guidance for our in-person event.

Health and Safety Policy

All attendees (presenters, program chairs, session chairs, exhibit booth staff, volunteers, attendees, guests, press, AMS staff) will be required to agree to the AMS Meeting Health and Safety Policy and Waiver, before completing their registration. Any attendee who is not able to adhere to the in-person guidelines set forth in that Policy and Waiver, or in this Commitment to Care Statement, should plan to participate in the robust virtual options we are offering during this fully hybrid meeting.

 

Vaccination

It is our expectation that all in-person attendees at this meeting are up to date on their COVID-19 vaccinations as defined by the CDC.

Please note: the CDC considers individuals to be fully vaccinated two weeks following a second dose of mRNA vaccines (Moderna and Pfizer) or a single dose of the Johnson & Johnson vaccine.
For international attendees, this guidance applies to COVID-19 vaccines authorized for emergency use by the World Health Organization (i.e., AstraZeneca/Oxford, Covishield, Sinopharm, and Sinovac) - 2 weeks after final dose. The full list of vaccines with final WHO EUL/PQ evaluation status is available here.

While the CDC does not currently require individuals to receive booster shots to be fully vaccinated, we highly recommend that you receive one before traveling if you are eligible. For more information on booster eligibility, please see here.

Finally, we advise everyone to take proper precautions when traveling to and from the conference. Please wear a mask while on an airplane or train and while in a rideshare vehicle. Wash your hands frequently, and maintain distancing when possible. 

 

Masking

Masks will be required at this meeting. 

 

Speakers

Speakers can remove their mask if they are able to keep a 6 foot distance from others.

Cleanliness

  • Hand Sanitizer: There are multiple hand sanitizing stations located throughout the AMS Meeting space.
  • Hotel Commitment to Clean:
    • Hilton Madison Monona Terrace's Commitment to Clean can be found here
    • The Madison Concourse's Commitment to Clean can be found here.
    • DoubleTree Madison Downtown's Commitment to Clean can be found here.
    • Hampton Inn & Suites Madison/Downtown's Commitment to Clean can be found here.
    • Park Hotel's Commitment to Clean can be found here.

Poster Sessions

We have increased the aisles of posters to allow for more social distancing. We have asked poster presenters to make their posters no larger than 4'x6' to allow more space. 

Food and Beverage  

During food functions or whenever you are eating or drinking, we ask that you remain stationary and put your mask back on when you are finished.

Touch Points

Registration and badge pickup will take place at self-serve kiosks. Attendees will print their own badges on-demand in the registration area at the Monona Terrace. 

Symptoms and Health Survey

In-person attendees who feel ill or experience any symptoms of COVID-19 before or during the meeting should not enter the AMS Meeting until the symptoms have resolved.

 

Testing Center Information can be found here

 

Testing

While we do not require that participants submit a negative COVID-19 test result in order to attend this meeting, all travelers should follow recommendations set for by the CDC for domestic and international travel as well as check requirements set forth by their travel providers (planes, buses, trains, and other forms of public transportation).

 

For local for COVID-19 testing, please visit this page to find the nearest location.

 

If you test positive for Covid-19 within 10 days of attending the meeting please contact Jen Ives, AMS Director of Meetings (jives@ametsoc.org)