Before 1 May 2019
After 1 May 2019
AMS Corporate Member Rate
Non-Corporate Member Rate
A standard booth is 10' x 10' or 3.048m x 3.048m (or multiples thereof) and includes the following:
• 8ft. back drape, 3 ft. side drape
• Booth Identification Sign
• 4 Booth Staff Badges (Pre-registered/ 100 sq. ft. of space*)
• Listing with description in the Official Program Guide
• Listing with description on the AMS Website
• Exhibits-Only Visitor Passes
• 1 Conference Pass per company
• 24 Hour Exhibit Hall Perimeter Security
*Exhibitors are encouraged to register their exhibit staff for badges using the online application before checking in on site. There is a $50 charge for each exhibit staff badge registered on site by AMS staff. Any additional booth staff registration over the allotted amount noted (4 per 100 sq ft of reserved booth space) will be charged $50.
Booth staff badges are available on site at the Exhibit Check-In Desk during the move-in period and during Exhibit Hall hours (See hours listed below). Exhibit management is available during move in and during conference hours at the Exhibits Manager Office located in the back Exhibit Hall. Please note, children under 16 years of age are not permitted in the exhibit area during move in and move out.
(Please note that Show Hours list below are considered tentative. The hours will be published as final once the technical programs are finalized for the Meeting, by April 1st)
Wed., 12 June 10:00 a.m.–4:00 p.m. -- Installation must be completed by 4:00 p.m.
Wed., 12 June 5:30–7:30 p.m. (Opening Reception/Cash Bar)
Thurs., 13 June 8:00 a.m.–1:30 p.m. & 2:15–5:30 p.m.
Fri., 14 June 8:00 a.m.–12:00 p.m.
Fri., 14 June 12:00–4:00 p.m. -- Dismantle is NOT allowed before 12PM Friday, 14 June. All materials must be removed from the Hotel by 4:00 P.M.
* All hours are tentative. Final Hours will be determined once the Conference Program is finalized.
+ Exhibitors dismantling/leaving early will incur a $500 penalty fee. (See section 3.E)
Tues, 11 June 1:30-5:00 p.m.
Wed, 12 June 10:00 a.m.–6:00 p.m. (Installation must be complete by 4:00 p.m.)
Thurs, 13 June 8:00 a.m.–5:00 p.m.
Fri, 14 June 8:00 a.m.–12:00 p.m. (Move-out must be complete by 4:00 p.m.)
Visit Exhibitor's Corner: Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors. The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff. Exhibitors can also generate badges for booth staff and booth guests. A link to Exhibitor's Corner is sent to the primary contact and Exhibitor Kit contact for the exhibiting company once the application is processed and accepted. If you did not receive this, please email firstname.lastname@example.org.
The AMS Exhibit Program conforms to the rules and regulations of the International Association of Exhibitions and Event (IAEE) with one exception, noted below. AMS will designate Official Contractors to provide various services to the exhibitors. Such contractors will provide exhibit services, except supervision. The Exhibitor shall provide only the material and equipment he/she owns to be used in his exhibit space. All other items used in the booth are to be provided by the Official Contractors.
AMS has been following IAEE’s Guidelines for Display Rules and Regulations for many years. This includes regulations on such things as lighting, sound/music, storage of excess materials and height of booth structure/signage.
Meeting Room/Special Function Room requests at the San Diego Marriott Mission Valley should be made via email (email@example.com).
Click on the link above for information on reserving overnight rooms for your booth staff while in San Diego. Deadline for hotel reservations is May 8th.
The AMS attendee badge includes admission to the Exhibit Hall. Non-registered guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. Guests are only allowed on the exhibit floor during show hours and must wear a badge at all times.
For more information, please contact Jenn Rosen, AMS Exhibits Manager (tel: 617-226-3972; e-mail: firstname.lastname@example.org).
Exhibitors at the AMS 47th Conference on Broadcast Meteorology and Fifth Weather Warnings and Communication Conference have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve. Suit-casing refers to those companies or persons who attend the Meeting and “work the aisles” from their suitcase (briefcase) and solicit business in the aisles, conference areas or hotels.
Suit-casing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by either attendees and/or exhibitors should be reported to the Show Management immediately.