Exhibit Information


Conference Facility

DoubleTree by Austin Hotel
6505 N. Interstate 35
Austin, TX  78752

Official Decorating Contractor

Freeman Co.

General Information

  • Each booth is 10' X 10'.
  • This exhibit hall is carpeted (Phoenix Ballroom – South/Central).
  • AMS will assign booths at its discretion and without any guarantee that an exhibitor will be assigned their preference of exhibit booth(s). See Rules and Regulations on the Exhibitor Application for further detail.
  • Booth sharing is not allowed.


Exhibit Times

Exhibitor Setup

Wednesday, 15 June       10:00 A.M.–4:00 P.M.

Setup is allowed only during stated times. All personnel must have an exhibitor badge to enter the exhibit hall during setup times.

Exhibits Open

Wednesday, 15 June       5:30 –7:30 P.M.        (Opening Reception)

Thursday, 16 June           8:00 A.M.–5:30 P.M.  

Friday, 17 June                8:00 A.M.–12 noon   

Exhibit Dismantle

Friday, 17 June                12 noon–4:00 P.M.

Exhibit booths must be dismantled by 4:00 P.M., Friday, 17 June 2016. Exhibits may not be dismantled nor may the exhibitor do any packing before the closing of the exhibit hall at 12noon, Friday, 17 June 2016. Exhibitors dismantling/leaving early will be assessed a $500 penalty fee.

Exhibitors at the 44th Conference on Broadcast Meteorology have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve.

Suitcasing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within the a contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/ or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by both attendees and exhibitors should be reported to the Show Management immediately.

Freeman Exhibitor Service Kit
AMS Exhibitor Service Site