Oral Presenter Guidelines

Oral Presenter Guidelines

Congratulations for being selected as an oral presenter!

Presentation File Guidelines

The aspect ratio for projectors in session rooms at each AMS Specialty Meeting is 16:9, with a resolution of 1280x720.

The file size limit for premeeting upload is 200MB. If your file exceeds the size limit, you may upload your presentation at the meeting in the Speaker Ready Room.

The following file types may be uploaded: PDF document (*.pdf), Word document (*.doc), DOCX file (*.docx), RTF document (*.rtf), PowerPoint presentation (*.ppt), PowerPoint presentation (*.pps), PPTX file (*.pptx), or PPSX file (*.ppsx).

Upload your presentation file before the meeting in Presenter’s Corner.


When Will I Present?

Please refer to your acceptance email or meeting’s webprogram for your presentation/session date and time. Typically, each author has 14 minutes for his or her presentation. Approximately 11 minutes are set aside for the presentation followed by 3 minutes for questions and answers. In some instances, presentations are 20 minutes long. Invited papers are usually 30–45 minutes long. Please check the webprogram to confirm the time allotted for your presentation.
 

How Will I Present?
The standard session room set includes the following:

  • One screen of appropriate size
  • One data/video projector
  • One AMS-supplied PC laptop
  • One connection for an author-supplied computer (NOTE: we are not able to record presentations given from an author-supplied computer)
  • One digital timer
  • One podium microphone
  • One audience microphone

If you need additional equipment, please contact the AMS Meetings department. There will be NO internet access in the meeting room.

We encourage you to use the AMS-supplied computer. The AMS PC will have the following software installed: Microsoft Windows 7, Microsoft PowerPoint (2013), Adobe Reader X.x, QuickTime 7.x or higher, Macromedia Flash Player 11.x or higher, Internet Explorer 8.x or higher, and Mozilla Firefox 13.x or higher.

Are you a mac user? We encourage you to convert your keynote presentation to powerpoint to allow for a smooth transition between talks and so that we can record your presentation using our Confex Podium Software.  Or, you are welcome to bring your mac and present from that machine. Please remember to make sure your machine is fully charged, bring any adapters needed for HDMI, and plan to attach your machine to the session room projector during a break before your session begins. 

What Will I Present?

  • Your presentation file should be in PDF or PPT format. You can upload it onto the AMS-supplied laptop in one of these ways:
  • Upload your presentation file before the meeting in Presenter’s Corner.
  • Bring your presentation to the meeting on a USB flash/pocket drive/CD-ROM.

Tips for Your Oral Presentation
Dos:

  • Check out this webinar for helpful tips on your next formal presentation!
  • Make sure everyone can read your slides—the presentation often has to be viewed from 60 or 70 feet from the screen.
    • Use large sans serif font.
    • Make backgrounds simple and dark.
    • Keep copy bright and text short and crisp.
    • Use heavy line thickness for graphics.
    • Keep diagrams simple and use just a few animations.
    • Select only key parts of an equation to illustrate a point.
    • Show information piece by piece—build to the conclusion.
  • Plan for one minute for each slide of your talk
  • Remember to speak slowly, loudly and clearly during your presentation.
  • Use the microphone at all times.
  • Be prepared for the audience to ask a few questions.
  • Check all hyperlinks included in your slides.
  • Avoid the following color combinations: green/red, green/brown, blue/purple, green/blue, light green/yellow, blue/grey, green/grey, or green/black.

Don’ts:

  • Use hand-drawn materials.
  • Utilize shades of gray in your presentation.
  • Copy and paste pages from your abstract.
  • Use bright red, blue, and/or green at the same time.

A few more notes

  • If your graphics or video clips are not embedded in your presentation, be sure to upload them in Presenter’s Corner and/or bring them to the meeting as well.
  • Animated .gif files can occasionally be problematic; a free demo version of Easy Gif Animator can easily convert these animated .gif files to .avi files, which can then be added into your presentation.  You can download the demo here.
  • Make sure that codecs used for compressed animation and video files are generic codecs, not video hardware–specific codecs.
  • Insert images from within Powerpoint using the “Insert Image” command—don’t drag and drop from other applications.
  • With the exception of some sessions intended for vendors, technical sessions at AMS Meetings are intended to be noncommercial. Speakers should not promote the services or products of their companies as part of their presentation.
     

Recording of Presentations
In an attempt to expand the audience for presentations and to provide a more complete and permanent record of the authors' remarks, AMS would like to record the voices of authors and their slides as their presentations are being made in cases where authors are willing to grant AMS permission. To facilitate the recordings, and to make things easier for all attending the meeting, presenters are asked to load their presentation well in advance of the scheduled presentation time. Recorded presentations will be available on from the conference program for free 4–6 weeks after the meeting ends.

Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).