For over 95 years, atmospheric scientists, oceanographers, hydrologists and many other earth system scientists have been coming together at AMS meetings to meet, greet, collaborate, and share ideas about research. Don’t you think it’s time you joined in?
Attendees and presenters must carry their badges with them at all times while attending AMS meeting related events.
It is the Society’s sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990. Attendees with special needs are kindly asked to notify the AMS Meetings Department four to six weeks prior to the meeting so that necessary services such as real-time captioning (communication access real-time translation, CART), special printing needs, reserved seating, or wheelchair-accessible service for the hotel shuttles can be arranged.
Special housing needs should also be requested when hotel reservations are made. AMS wants to ensure that each attendee's stay at our meetings is a pleasant and productive one.
The AMS will make attendee lists available to any registered attendee. Attendees who do not want their name and address information included on the list must note this when registering. If you would like a copy of the list, please send a request after the meeting. The list will only be delivered in an electronic format and will contain name, address, and affiliation (if provided). No phone numbers or email addresses will be provided.
From time to time AMS uses photographs of conference events in its promotional materials. Unless this permission is revoked in writing to the AMS, by virtue of their attendance all conference visitors agree to the use of their likeness in such materials.
AMS is committed to safe and productive meetings for all attendees. Harassment, intimidation, or discrimination of any kind will not be tolerated at any meeting or event associated with the meeting. All communication should be appropriate for a professional audience including people of many different backgrounds. Be inclusive and respectful. Be kind to others. Do not insult or put down other attendees. Remember that harassment and sexist, racist, transphobic, or exclusionary jokes are not appropriate for AMS meetings. Those who violate the standards of professional and respectful conduct may be asked to leave the meeting immediately and without refund, may not be considered for service on AMS boards and committees, and may be subject to additional legal action.
Harassment, intimidation, or discrimination includes offensive comments and actions related to age, gender and gender identity, sexual orientation, disability, physical appearance, body size, race, religion; sexual images in public spaces; deliberate intimidation, stalking, or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention.
This statement is meant to cover all meeting-associated events, including those sponsored by organizations other than AMS but held in relation to AMS events. This includes the scientific program, short courses, and exhibitions, as well as receptions, town hall meetings, and other informal or formal gatherings associated with AMS. Similarly, participants shall adhere to this code of conduct in online spaces related to the meeting and meeting-associated events, including Facebook, Twitter, and other online venues.
If you believe you have witnessed or have been subjected to behavior that violates professional and respectful behavior, please contact a senior member of the AMS staff. You may do this by talking with any AMS staff person (who are identified with a staff badge) or by sending an e-mail to firstname.lastname@example.org or leaving a message at 617-226-3965 with your contact information. You will be contacted by a senior staff member in a timely manner. (If you are not contacted within 12 hours of sending an e-mail or leaving a voicemail, please talk to an AMS staff member at the meeting to ensure that the message is received.) If you witness or experience behavior that constitutes an immediate and serious threat, please call 911 or the local police first.
The AMS takes any breach of professional conduct at an AMS meeting or related function very seriously. You are encouraged to report any unprofessional conduct in the knowledge that AMS staff members will do their best to maintain the confidentiality of all parties to the extent possible while taking appropriate actions. In situations for which additional action is warranted, the AMS will cooperate fully with the appropriate authorities.
Attendees with special dietary requirements (e.g., vegetarian or kosher meals) should make the proper selection when registering.
Most travelers to the United States must hold a valid visa and a passport valid for at least six months longer than the intended visit. If you do need a visa, please understand that the visa application process may take several months. An interview appointment is required for a visa application at all embassies and consulates. The wait time for this appointment varies, but may be as long as three months, with processing taking an additional month or more. As soon as you decide to attend the meeting, you should begin the process of applying for a visa. Should you need an invitation letter, please understand that you either need to have an accepted abstract to the Annual Meeting or must be registered and paid in full. Should your visa application not be accepted, we will be happy to refund your registration fee. Please email email@example.com to request a letter of invitation once you've registered or received your abstract acceptance notification.
The United States has made some important changes to the US-VISIT program, which was instituted in 2004. The program now requires most foreign visitors to have a set of complete fingerprints taken along with a digital photograph to verify identity at consulates as well as the port-of-entry. Most Canadians are currently exempt from US-VISIT requirements. A departure confirmation program, as part of US-VISIT, is also now currently in place. This program applies to all visitors, including those from visa waiver countries.
You can get more information regarding visas to the United States here: http://travel.state.gov/visa/visa_1750.html and information regarding the wait time for your particular embassy or consulate here: http://travel.state.gov/visa/temp/wait/wait_4638.html