If you invite a speaker to present, you may choose to waive their abstract and/or registration fees by paying for the fees with your Program Chair Funds. If you do not arrange to use your Program Chair Funds (by filling out the Program Chair Fund Request form – contact your meeting coordinator if you have not already done this), the speaker will be responsible for paying their abstract and registration fees. Please make sure your invited speakers are aware of this.
The $95 abstract fee for papers can only be waived using Program Chair Funds. If you add an abstract being covered by Program Chair Funds into your conference program, please choose “PO/Purchase Order” as the payment type and write in PC Funds as the PO number. Please also give your meeting coordinator a list of all comp abstract fees in your program (whether program chair entered or author submitted) to be sure the author is not invoiced by AMS accounting.
Using the Program Control Panel, go to the heading “Sessions” and click on “Add”. This will open a window to create a new session. In the window that opens type in the session title. Under the Session Type, use the drop down box to select the type of session; for example oral, poster, panel etc. Here is where you can also add information about the session under the Session Description box in order for it to display on the webprogram. Make sure to click “Save” at the bottom of the screen in order to save the session. The session will then appear in your program.
As program chair, it is your responsibility to read through and accept/reject all of the abstracts submitted to your conference. You can also enlist the help of reviewers to complete this task (See above). You can accept/reject abstract from the Session Level or the Abstract Level. If you reject any abstracts, we ask that you please contact the first authors of those abstracts directly and explain why you have rejected their abstract for presentation.
In order for an individual to have access to the full program, like you do, they would need to be added as either a Reviewer or a Program (Co)Chair. Only your meeting planner can add a program chair and/or reviewer. Please contact your lead planner if someone should have access to the full program.