Exhibitor Information

Exhibit Fees:

 

 

Before 1 July 2017

 

After 1 July 2017

AMS Corporate Member Rate 

 

$22.50/sq. ft.

 

$23.40/sq. ft

Non-Corporate Member Rate

 

$26.90/sq. ft.

 

$27.90o/sq. ft

 

Application

Floor Plan 

Booth Space Fee:

A standard booth is 10' x 10' or 3.048m x 3.048m (or multiples thereof) and includes the following:
• 8ft. back drape, 3 ft. side drape
• Booth Identification Sign
• 4 Booth Staff Badges (Pre-registered/ 100 sq. ft. of space*)
• Listing with description in the Official Program Guide
• Listing with description on the AMS Website
• Exhibits-Only Visitor Passes
• 1 Conference Pass per company
• 24 Hour Exhibit Hall Perimeter Security

*Exhibitors are encouraged to register their exhibit staff for badges using the online application before checking in on site. There is a $40 charge for each exhibit staff badge registered on site by AMS staff.  Any booth staff registration over the allotted (4 per 100 sq ft of reserved booth space) will be charged $50 per additional staff badge requested. 

Booth staff badges are available on site at the Exhibit Check-In Desk during the move-in period and during Exhibit Hall hours (See hours listed below). Exhibit management is available during move in and during conference hours at the Exhibits Manager Office located in the back Exhibit Hall. Please note, children under 16 years of age are not permitted in the exhibit area during move in and move out.

Show Hours

(Please note that Show Hours list below are considered tentative. The hours will be published as final once the technical programs are finalized for the Meeting in June)

Move-In

Mon, 28 August 10:00 a.m.–4:00 p.m.
Installation must be complete by Monday, 28 August at 4 p.m.


Exhibit Hours

Monday, 28 August  5:30–7:30 p.m.  (Opening Reception/Cash Bar)
Tuesday, 29 August  8:30 a.m.–5:30 p.m.
Wednesday, 30 August  9:00 a.m.–12:00 p.m.

Move Out

Wednesday, 30 August 12:00–4:00 p.m.
Dismantling is NOT allowed before 12:00 p.m., Wednesday, 30 September 2017. All materials must be removed from the exhibit facility by 4:00 p.m. on Wednesday, 30 August 2017. Exhibitors dismantling/leaving early will be assessed a $500 penalty fee.

Onsite Exhibit Check-In Desk Hours 

Mon, 28 August, 10:00 a.m.–6:00 p.m.  (Installation must be complete by 2:00 p.m.)
Tues, 29 August, 7:30 a.m.–6:00 p.m.
Wed, 30 August, 7:30 a.m.–4:00 p.m. (Move-out must be complete by 4:00 p.m.)
For more information, please contact Jenn Rosen, AMS Exhibits Manager (tel: 617-226-3972; e-mail: jrosen@ametsoc.org).

Official Service Contractor:  FREEMAN

Service Kit

Quick Facts for Chicago

Swissotel Exhibitor Services Form

AMS Exhibitor Online Services

Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors. Exhibitors can also generate badge information for booth staff. Login id and passwords will be sent to each official primary contact for the exhibiting company. The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff.

AMS Exhibitor Service Site

Exhibit Regulations

The AMS Exhibit Program conforms to the rules and regulations of the International Association of Exhibitions and Event (IAEE) with one exception, noted below. AMS will designate Official Contractors to provide various services to the exhibitors. Such contractors will provide exhibit services, except supervision. The Exhibitor shall provide only the material and equipment he/she owns to be used in his exhibit space. All other items used in the booth are to be provided by the Official Contractors.


AMS has been following IAEE’s Guidelines for Display Rules and Regulations for many years. This includes regulations on such things as lighting, sound/music, storage of excess materials and height of booth structure/signage.

Visiting the Exhibits

The AMS attendee badge includes admission to the Exhibit Hall. Non-registered guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. Guests are only allowed on the exhibit floor during show hours and must wear a badge at all times.

For more information, please contact Jenn Rosen, AMS Exhibits Manager (tel: 617-226-3972; e-mail: jrosen@ametsoc.org).

Suit-casing

Exhibitors at the AMS 38th Conference on Radar Meteorology Conference have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve. Suit-casing refers to those companies or persons who attend the Meeting and “work the aisles” from their suitcase (briefcase) and solicit business in the aisles, conference areas or hotels.

Suit-casing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by either attendees and/or exhibitors should be reported to the Show Management immediately.

Sponsorship

There are several sponsorship opportunities available at the 38th Conference on Radar Meteorology. All sponsors will receive recognition on the conference website, conference program and signage at event sponsored. Interested companies and organizations should contact Jen Ives at jives@ametsoc.org.