EXHIBITS at 37th Conference on Radar Meteorology
The Exhibit Hall will be located in Oklahoma GH of the Embassy Suites Hotel & Conference Center.
Show Hours:
Move-In
Monday, 14 September 2:00–6:00pm
Setup is allowed only during stated times. All personnel must have an exhibitor badge to enter the exhibit hall during setup times.
Exhibit Hours
Tuesday, 15 September 8:00am-5:00pm (Opening Breakfast Reception
8:00-9:30am)
Wednesday, 16 September 8:00am-3:00pm
Thursday, 17 September 8:00am-5:00pm
Move-Out
Thursday, 17 September 5:00–7:30pm
Exhibit booths must be dismantled by 7:30pm Thursday, 17 September 2015.
Exhibits may not be dismantled nor may the exhibitor do any packing before the closing of the exhibit hall at 5:00pm, Thursday, 17 September 2015.
Exhibitors dismantling/leaving early will be assessed a $500 penalty fee.
Official Service Contractor:
Freeman
AMS Exhibitor Online Services
Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors. Exhibitors can also generate badge information for booth staff. Login id and passwords will be sent to each official primary contact for the exhibiting company. The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff.
Suitcasing
Exhibitors at the 37th Conference on Radar Meteorology have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve.
Suitcasing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within a contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by both attendees and exhibitors should be reported to the Show Management immediately.
Media
Exhibitors who plan to have local or national press coverage of their booth during the Meeting must first obtain prior written approval from the AMS Press Office. Please contact Rachel Thomas-Medwid, Media Relations Manager, at 617-226-3955; [email protected] for press approval.
When approved and accompanied by an AMS appointed escort, members of the Media may videotape or mechanically record the Exhibit Hall. Photography of the general Exhibit Hall is allowed though photographing a specific booth requires permission from the Exhibitor being photographed.