These bylaws were ratified unanimously at the October 2010 meeting and amended at the February 2011 and September 2011 meetings.
Society memberships are for twelve (12) consecutive calendar months, starting in the month in which the dues were paid. The current dues schedule is as follows:
Monthly meetings will be on the third Tuesday of the month unless otherwise designated.
To conduct official business at a meeting, at least two (2) elected officers and at least five (5) nonofficer members must be present.
Members shall be informed of upcoming meetings and other Society events by their being posted on the Society website more than two (2) weeks before their occurrences. Notices, such as via electronic mail, may be sent to inform members of these events, but it is ultimately up to the members to inform themselves.
In order to vote for officers at the May elections, a member in good standing must have attended at least three (3) Twin Cities AMS/NWA events. These events include but are not limited to monthly meetings, volunteering at Society outreach events, and science fair judging. A member may also become eligible to vote for officers by serving as an officer or being on a standing or ad-hoc committee which furthers the Society objectives and meets at least once during the twelve (12) months prior to the election.
Other than casting a vote at the May meeting, eligible members may send their votes to each of the current officers via postal mail, postmarked no later than seven (7) days before the meeting, or via electronic mail, sent no later than seven (7) days before the meeting at which the election will take place.
To fill a midyear elected officer vacancy, the following procedure shall be used: If the departing officer is the president, the vice president shall assume the president's duties and become "acting president." Should the acting president wish to become the new president, they shall notify the other offices of this desire, and they will become the new president, and the vice president office will become vacant. If the acting president does not wish to become president, they shall continue to be acting president until a new president is selected. For other vacant positions, the president shall designate someone to temporarily fill the position until elections can be held.
The procedure to elect a new officer during the Society year shall be the same as that which is used at the May elections, except that the activity criteria are waived. To expedite the process, a call for nominees and elections will be held as soon as possible allowing for the publishing of the nominees in one (1) issue of the Society newsletter.
Society expenditures of more than seventy-five (75) dollars shall be voted upon by the membership. Approval is by simple majority of the membership in attendance at the business portion of the meeting.
These Bylaws shall remain in effect until an update is deemed necessary by the officers; they shall review these Bylaws no less than once a year to make this determination. Proposed changes to the Bylaws shall be made available no later than one (1) month before the meeting at which the proposed changes will be voted upon. The date of this meeting will be specified in the calendar of events and in the newsletter no later than one (1) month before it occurs. The Bylaws will be renewed by a simple majority vote of the members in attendance at the meeting at which the vote will be taken.
These Bylaws shall become effective upon adoption by a simple majority vote of the membership in attendance at the March 20, 2012, meeting.
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