Constitution and By-Laws of the Smoky Mountain Chapter
of the American Meteorological Society


Part I, as set forth by the American Meteorological Society

ARTICLE I:          NAME

This organization can adopt any name desired by the majority of its active membership, provided the name in question is not in current use, upon approval of the Executive Committee, American Meterological Society.

ARTICLE II:         OBJECTIVES

Primary objectives of the organization shall be to foster the growth of operational meteorology through research, forecasting, broadcasting, and education.

ARTICLE III:        MEMBERSHIP

1. Membership in the local chapter is open to anyone interested in meteorology and its related fields and who agrees to abide by the requirements of this constitution.

2. Officers shall consist of President, Vice-President, and Treasurer/Secretary.

3. The President must be a member (full, associate, or student) of the American Meteorological Society.

4. Officers shall be elected at the first official meeting of the chapter and at the first meeting of the calendar year thereafter. All officers shall hold their position for one year and may be re-elected.

5. Any vacated office shall be filled by action of the executive committee in accordance with the local chapter consititution.

6. The President shall report directly to the Executive Director, American Meteorological Society.

ARTICLE IV:        COMMITTEES

1. The following committees are required: Program, Membership, and Publicity. The chairs of these committees will consist of the Vice-President (Program Committee) and Treasurer/Secretary (Membership Committee and Publicity Committee). Additional members of the committees shall be appointed in accordance with the local chapter constitution.

2. The Publicity Committee will keep the national American Meteorological Society advised of all local chapter activities.

3. The Executive Committee consists of the immediate past president and the current officers.

ARTICLE V:         DUES

No national dues are required of chapter members. The American Meteorological Society strongly recommends that all local chapter members become full members.

ARTICLE VI:        MEETINGS

Chapters shall have a minimum of six meetings each year.

ARTICLE VII:       VOTING PROCEDURES

1. All active members of the local chapter may participate in voting.

2. Voting for officers of the local chapter shall be in accordance with the local chapter constitution.

ARTICLE VIII:      PARLIAMENTARY AUTHORITY

The rules contained in Robert's Rules of Order, Revised Edition shall govern in all cases to which they are applicable, and in which they are not inconsistent with the Constitution.

ARTICLE IX:        NONPROFIT ORGANIZATION

This local chapter of the American Meteorological Society is organized and operated exclusively for nonprofit purposes, and no part of its earnings shall inure to the benefit of any member.

ARTICLE X:         DISSOLUTION

Upon dissolution or disbandment of this organization, all funds and properties in excess of liabilities and expenses of dissolution will be distributed as determined by a majority of the active members.

ARTICLE XI:        ADOPTION

This local chapter of the American Meteorological Society shall become effective upon approval of the Executive Committee, American Meteorological Society.



Part II, as set forth by the Smoky Mountain Chapter

ARTICLE I:          NAME

This local chapter shall be known as the Smoky Mountain Chapter of the American Meteorological Society.

ARTICLE II:         OBJECTIVES

The Smoky Mountain Chapter shall foster the growth of operational meteorology and the atmospheric sciences in East Tennessee by providing the community with a social and scientific point of contact for meteorological, hydrological, and other related scientific interests. The Smoky Mountain Chapter shall encourage collaborative research among its members, and shall engage in continuing education on the latest developments in the various branches of the hydrometeorological and atmospheric sciences.

ARTICLE III:        MEMBERSHIP

1. Membership is open to anyone in East Tennessee with an interest in meteorology, the atmospheric sciences, and related fields, and who agrees to abide by the requirements of this constitution.

2. The President presides as the Chair at all local chapter meetings and is responsible for the ideological and financial well bring of the chapter. The President has the authority to appoint committees, to act upon local chapter interests as necessary, and oversees the goals and aspirations of the active membership.

3. The Vice-President presides as the Chair in the absence of the President and is Chair of the Program Committee. The Vice-President also assists the other Officers in the performance of their duties.

4. The Treasurer/Secretary serves as the administrative focal point for all chapter activities, presides as Chair of the Membership Committee, keeps the current list of the active membership, and maintains accurate financial records concerning local chapter activities. The Treasurer/Secretary or designee shall make a report of the financial status of the chapter at each meeting. In the absence of both the President and Vice-President, the Treasurer/Secretary serves as the Chair at the local chapter meeting.

5. The Treasurer/Secretary is also charged with keeping the active membership informed about chapter functions, presides as Chair of the Publicity Committee, and submits reports of chapter activities to the national organization through the President.

6. The active membership has the right to impeach any officer if the officer's actions or activities warrant dismissal. A majority vote by the active membership is required to dismiss a local chapter officer. This vote will be done by secret ballot.

ARTICLE IV:        COMMITTEES

1. The Executive Committee consists of four members: the President, Vice-President, Treasurer/Secretary, and immediate past President. If there is no immediate past President, the most recent past President of the Smoky Mountain Chapter will serve on the Executive Committee. If there are no past Presidents of the Smoky Mountain Chapter, this seat will be filled by special election. The winner of this election shall hold the title of Officer Without Portfolio.

2. The Program Committee will be chaired by the Vice-President and have up to four other members.

3. The Membership Committee will be chaired by the Treasurer/Secretary and have up to two other members.

4. The Publicity Committee will be chaired by the Treasurer/Secretary and have up to four other members.

5. Additional committees shall be organized at the discretion of the President.

6. Committee members shall consist of any active member in the Smoky Mountain Chapter.

ARTICLE V:         DUES

1. Annual dues ($20 for regular members, $30 for couples, and $10 for students) shall be paid to the Smoky Mountain Chapter of the American Meteorological Society. A member with a family member who doesn't qualify for the student rate can still pay $30 for the annual dues. Visitors are welcome to our meetings and will be allowed two free visits. After these two free visits, visitors are expected to become members and pay the annual dues. Dues are payable at the first meeting of the chapter year. Payment of dues entitles the member to active member status and voting privileges.

2. If local chapter dues are not paid by the middle of the calendar year, the individual's membership privileges will be revoked and the individual will no longer receive announcements of future chapter activities until the dues are paid.

3. Use of all dues shall be for activities of the Smoky Mountain Chapter and for the betterment of the chapter.

ARTICLE VI:        MEETINGS

1. The chapter shall have at least six meetings per chapter year. The chapter year shall run from 1 January to 31 December, with elections held at the first meeting of the calendar year.

2. Time and location of meetings will be determined by the Executive Committee, with input from the active membership.

3. At least four meetings shall occur in a physical location. In order to meet the six meetings per year mandate, the membership may approve up to two "cybermeetings".

4. All meeting minutes shall be sent by electronic mail (email) or in writing to all active members by the Program Committee at least fifteen (15) days prior to the next meeting. This message shall also include the time, place, and purpose of the next meeting.

ARTICLE VII:       VOTING PROCEDURES AND ELECTIONS

1. A quorum is defined as more than one-half of the active membership and must include one elected Officer.

2. A simple majority of the quorum is required for the election of officers and matters other than constitutional reform. Voting may take place by one of two methods:

2a. If a quorum is present at a meeting, voting may take place at that time.

2b. If a quorum is not present at a meeting, then all matters that require voting will be subject to electronic voting. Electronic voting will take place one week after the minutes for the previous meeting have been made available. After the one week waiting period, the president (or the president's designee) will post the question to all active members via electronic mail. Voting will take place within a one week window beginning with the day the question is posted. This will ensure the vote will be completed by the next meeting. Votes will be made via electronic mail directly to the president (or the president's designee). Members without electronic mail capability will have their vote forwarded by a member who does. Results of the vote will be announced at the next meeting, and by electronic mail to all active members.

2c. If electronic mail vote is authorized, then the President or a designee of the President shall retain copies of all electronic mail ballots for a period of one year.

2d. If a quorum is not met via electronic voting, the matter shall be tabled until the next meeting. No chapter business can occur without a quorum.

3. A two-thirds majority of the active membership is required for amendment of the constitution. This will almost certainly require an electronic mail vote. Electronic voting will take place one week after the minutes for the previous meeting have been made available. After the one week waiting period, the president (or the president's designee) will post the potential amendment to all active members via electronic mail. Voting will take place within a one week window beginning with the day the potential amendment is posted. This will ensure the vote will be completed by the next meeting. Votes will be made via electronic mail directly to the president (or the president' designee). Members without electronic mail capability will have their vote forwarded by a member who does. Results of the vote will be announced at the next meeting, and by electronic mail to all active members.

4. Nominations of active members qualified to hold Officer positions will be accepted from the floor during the last meeting of the calendar year. A list of the nominees will be sent to all active members within ten (10) days after the close of that meeting.

5. Election of Officers will take place during the first meeting of the calendar year.

6. If an Officer position becomes vacant, the remaining Executive Committee members shall select a qualified active member to fill the vacancy. Three votes are required to fill a vacancy in this fashion. If no candidate receives three votes, the President shall make the selection to fill the vacancy. In either case, the member selected to fill the vacancy must be ratified by a simple majority of the quorum present at the next chapter meeting. Should the selection to the vacancy not be ratified, then an election to fill the vacancy must be held immediately.

7. Initial election of officers for the Smoky Mountain Chapter of the American Meteorological Society will occur at the January 1999 meeting.

ARTICLE VIII:      PARLIAMENTARY AUTHORITY

1. Expenditures by the Smoky Mountain Chapter of the American Meteorological Society of less than fifty dollars ($50.00) may be authorized by a majority of the Executive Committee. The Treasurer/Secretary shall have authority to sign checks for these expenditures. If there is no Treasurer/Secretary, then the President shall have signature authority.

2. Expenditures of the Smoky Mountain Chapter of fifty dollars ($50.00) or more shall require the approval of a simple majority of a quorum present. Both the Treasurer/Secretary and the President must sign checks for these expenditures.

ARTICLE IX:        NONPROFIT ORGANIZATION

The Smoky Mountain Chapter of the American Meteorological Society is organized and operated exclusively as a nonprofit entity, and no portion of its earnings shall be used to the benefit of any individual that is an active member.

ARTICLE X:         DISSOLUTION

The Smoky Mountain Chapter of the American Meteorological Society shall follow the procedure given in Part I, Article X of the constitution upon the dissolution of the chapter.

ARTICLE XI:        ADOPTION

This constitution shall become effective upon ratification by two-thirds of the people present at the meeting of the chapter on January 18, 1999, and upon approval of the American Meteorological Society.


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