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Last Update 03/21/07 |
November 5, 2003 Executive Board Meeting The meeting was opened by President Clark Evans at 7pm with Officer At-Large Richie Schwerdt and Science & Education Subcommittee head Chris Bennett as the other officers present. Treasurer Ariel Rodriguez arrived shortly after the start of the meeting. The first topic of discussion centered on chapter records. It was decided to have an audit of our chapter financial records before the end of the year, a practice that shall be passed on to future officer boards. Additionally, it was decided that a better record of minutes needs to be kept and made available to all of the officers as soon as possible. Richie noted an article in the October 2003 issue of BAMS regarding chapter record upkeep, an article we encourage everyone to read and keep in mind when maintaining their respective chapter records. Secondly, subcommittees were brought up. There has yet to be any remarks from the Publicity or Membership subcommittees; it was decided that this needs to be rectified immediately, if only by means of an e-mail to the members of the group thanking them for expressing their interest and possible activities that the subcommittee (Membership: undergraduate student recruitment, upkeep of member records along with the Publicity subcommittee; Publicity: notes in the Tallahassee Democrat and FSView, postings around campus, and a letter to be sent out to all AMS members in the Tallahassee region) over the coming year. Chris then gave a status report on his subcommittee's work. The goal is to start outreach in mid-to-late January or early February. There have been one or two people who have expressed interest in actually speaking and many more who have expressed an interest in setting up the logistics and providing support for the outreach events. Chris feels it is best to stay away from "career days" at local area schools, instead aiming for random days. Elementary and high schools will be our focus, primarily those located centrally to campus - i.e. Godby & Leon High. It may also be worth exploring partnerships with the local TV stations with regards to outreach and promotion on particular days in the union (another topic altogether). Ariel then gave a report on chapter finances. The bank account has been opened; current funds are $349. We made a profit of $2-$4 from the Miami tickets. There are still a sizeable number of people who have not paid their dues from the membership and this will be rectified via reminders in general chapter emails as well as a specific email about dues to all@huey and all@coaps. The audit will be reviewed by Ariel before the beginning of 2004. Along the lines of subcommittees, liaisons were established. Joe will be the liaison to the graduate students (as the only graduate student on the executive board), while Ariel will be the liaison to the undergraduate students. It was decided that we should focus on MET1010, 2101, and 2700 with regards to undergraduate classes, as those provide the best opportunity to reach new members. Ariel will be contacting Dr. Ruscher and Dr. Bourassa with regards to this topic shortly. Our food drive results will be distributed to Echo by Clark as soon as possible. Richie brought up that he had heard something about a possible climate symposium here in town (on campus) in March. Further details will be requested from Drs. O'Brien, Ellingson, and Ruscher over the coming days; this may provide a potential speaker for the March meeting. Speakers for January and February were also discussed - January will depend on our meeting date (as scheduled, it is Jan. 15th, but the AMS conference is during that time as well). Dr. O'Brien will be considered for either January or February, while we hope to have someone from the Tallahassee NWS give a talk about the local sea breeze regimes in the early spring. It is hoped that VP Marzen will be able to look into this. A speaker on extratropical cyclones and/or winter weather is also a possibility and will be discussed further in December. We will have an officers meeting in the 1st week of December, shortly after the Thanksgiving holiday, on Tuesday, Dec. 2nd at 5pm in the 3rd floor break room here in the Love Building. The first Tuesday of every month at 5p, as was discussed at the beginning of the year, shall be the default officers meeting time for the future; please let me know beforehand if you cannot make a meeting and there is any business you would like to discuss. Chris requested that his name be added to the list of 18 (or so) for the department's decision for funds to the AMS conference. Finally, the AMS conference was talked about in detail. The abstract and poster interest notification is due within the coming weeks, and Clark will be working on that over the coming week or so. Everyone should be notified around next Friday as to whether or not they have received an assistantship or travel grant to the conference from the AMS; it is hoped that Joe will be responsible for emailing everyone and determining whether or not they have received and award. It is our hope that the departmental decision will come down shortly thereafter such that we can announce all of the winners at the general November meeting. The local contest is coming to a wrap soon and plaques will need to be ordered for that in the early winter. The idea of a spring banquet and the voting procedures and qualifications for 2004-2005 officers was briefly discussed, as was the early December social. More information on the latter will be provided at the November meeting. |
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