|
|
||
|
Last Update 03/21/07 |
January 7, 2004 Executive Board Meeting The North Florida Local Chapter Executive Board held its first officers meeting of 2004 on Wednesday, January 7, 2004 in the 3rd floor lounge of the Love Building on FSU’s campus. All members of the executive board were present save for Science/Education Subcommittee Head Chris Bennett, who was unable to attend due to schedule conflicts. The meeting began with a review of promotional materials for the 84th Annual AMS Conference next week in Seattle, WA, including the chapter’s display poster and brochures to go along with the poster. President Clark Evans then presented a review of the effort to send members to the conference. Currently, 17 chapter members will be attending the conference, whether by AMS support, departmental support, or other means of support. The chapter will be presenting a poster at the meeting, have volunteers both at the Florida State University Dept. of Meteorology and the AMS Local Chapter Affairs Committee booths, as well as remain active by attending conferences and working to make connections throughout the larger AMS community. An array of other topics was discussed at the meeting, which ran nearly two hours. Brief information was given on the progress of the Science & Education subcommittee in the absence of its chair, with more information to come leading up to the January chapter meeting. A new date and time was set for future officers meetings of the 1st Thursday of each month at 5:30pm. Removing the monetary information from the member list currently on the chapter website and replacing it with a list of paid members was the only major recommendation for the chapter’s new website in particular, though subdomains were discussed for particular subcommittees to post and exchange ideas and will be set up for the Program (http://program.northflams.org) and Science & Education (http://scied.northflams.org) subcommittees as soon as possible. Members who expressed an interest in joining a subcommittee recently will be referred to the Membership subcommittee, headed by Treasurer Ariel Rodriguez. Other topics discussed include results from the Program subcommittee, including t-shirts and forthcoming fundraising efforts. Pricing for t-shirts is yet to be determined, but we will have three options: gray and white short-sleeved shirts and a white long-sleeved shirt. Orders will be taken at the upcoming January chapter meeting (1/22/04) and t-shirts will be available shortly thereafter; pricing is yet to be determined but will remain reasonable. Additionally, Pizza Hut fundraiser cards are on their way and will be available for distribution at the January chapter meeting. It is hoped that between these two opportunities, enough funds will be raised to help defray many costs from our chapter Banquet, to be held in April. Furthermore, it was decided that a change to the chapter constitution will be necessary in accordance with the chapter year. In Part II, Article VI, Subsection 1, it is proposed that the chapter year run from 1 May to 30 April instead of from 1 April to 31 March as it currently reads. This is to ensure the correct transition of powers between executive committees after election results are announced each April. The matter will be put to a vote at the January chapter meeting. Along those lines, a long discussion regarding the future of the chapter – specifically chapter elections – was undertaken at the meeting. It was decided that the forthcoming elections would have the following rules and proceed under the following time schedule: A call for nominations will be made at the February chapter meeting. Candidates may either nominate themselves or be nominated by another person. Each nomination must be seconded; if one of the two people is not the candidate themselves, said candidate must also give their approval to run for office. The officers of President, Vice President, Treasurer and Secretary will be open; the positions of Officer At-Large and Science & Education Subcommittee Chair are not elected positions and are thus not available during elections. A final call for nominations will be made at the March chapter meeting shortly before the election takes place. There, all candidates will give a speech detailing why they feel they should be elected to that position. From there, ballots will be distributed and voting will take place. Current chapter officers will not vote. Only chapter members who have paid their 2003-04 dues by February 15, 2004 (firm deadline) will be eligible to either run for office or vote in the election. Ballots will be collected by the President and tallied in secret before the April Banquet. Results will be kept secret amongst the Executive Board or some subsection thereof until said Banquet. In the case of a tie, the President will cast the deciding vote in secret. The new Executive Board will be announced at the Banquet and will take office starting 1 May 2004. Finally, an informal survey regarding future speakers and what chapter members have liked and disliked about the past year was discussed and will be distributed at the January chapter meeting. Progress made during this chapter year and visions for the future wrapped up business from the officers meeting. The meeting was adjourned at 8:45pm by President Clark Evans. |
|||
|
