Tenth Symposium on Fire and Forest Meteorology

15-17 October 2013, Bowling Green, KY

ORGANIZERS
The Tenth Symposium on Fire and Forest Meteorology, sponsored by the American Meteorological Society and organized by the AMS Committee on Agricultural and Forest Meteorology, will be held 15-17 October 2013 at the Holiday Inn University Plaza, Bowling Green, KY.

IMPORTANT DATES

Abstract Deadline: 3 June, 2013
E-mail Acceptance letters to authors: End of July 2013 
Pre-Registration Early Rate Deadline: 2 September, 2013
Last day to Pre-Register via fax: 16 September, 2013
Hotel Reservation Deadline: 16 September, 2013
No Registration Refund after: 4 October, 2013

ACCOMMODATIONS

Attendees are responsible for making their own hotel arrangements.  All meeting sessions for the conferences will be held at the Holiday Inn University Plaza, Bowling Green, KY, 1021 Wilkinson Trace, Bowling Green, KY 42103.

We urge to book your hotel room at the Holiday Inn University Plaza as revenue from sleeping rooms helps offset other meeting costs and is passed down to attendees in keeping registration rates to a minimum.
A block of rooms have been reserved at the hotel for meeting attendees at the special rate of (currently) $99.00 single/double plus tax and $129 plus tax for Standard Suites.  Rates do not include applicable state and local taxes, currently 13.42%.

To book your room, please call 1-800-HOLIDAYand reference the American Meteorological Society room block booking code A10, or online at: http://www.holidayinn.com/hotels/us/en/bowling-green/bwgwt/hoteldetail?groupCode=A10

These special rates will be available the three days before and after the conference based on availability. We urge you to make reservations early since space is limited. Reservations made after 16 September, 2013 are on a space available basis and the group rate is not guaranteed.

Government Per Diem Rate:  A limited number of guestrooms will be offered on a first-come first-serve basis at the prevailing federal government per diem (Government ID must be presented at check-in).   Guests who would like to book a room at the per diem rate should contact the hotel direct at (270) 745-0088 and ask for the Groups Room Coordinator, Elizabeth Myers, at extension 1032.

REGISTRATION (Please note all speakers must register)

1) On-line Registration: This option is available to AMS Members and nonmembers who are paying by credit card or purchase order. You can register on-line through the conference. Be sure to register by 2 September, 2013 for the lowest rates.
2) Download the registration form from the conference website. Return the completed registration form by fax (617) 249-0272 or mail to: 10Fire Registration, 45 Beacon St., Boston, MA 02108.
3) On-site registration: The AMS registration desk at the Holiday Inn University Plaza will be open for registration on Monday, 14 October (times TBD) and Tuesday through Thursday during the hours of the conference.

We urge you to preregister. If you do not have Web access, please contact the AMS Meetings Department at 617-226-3971 for a registration form. Completed forms must be faxed or mailed to AMS. We do not accept registrations over the phone.

Conference Registration Rates:

FULL-WEEK PACKAGE includes: Admittance to the conference, all conference materials, all coffee breaks, formal poster viewing and Wednesday's Luncheon.
ONE DAY PACKAGE includes: Admittance to all conferences and coffee breaks for one day (except the luncheon ticket).

Confirmation of registration will be sent once the registration form has been processed at AMS Headquarters. REGISTRATION WILL NOT BE PROCESSED WITHOUT PAYMENT. Payment may be made with check, money order, purchase order, or credit card (MasterCard/VISA/American Express). Checks must be drawn on a U.S. bank and payable in U.S. dollars. Refunds (less a $25 processing fee) will be granted only for cancellations received before 4 OCTOBER.

Wednesday Luncheon/Banquet
The Wednesday Luncheon will be held October 16 in the Ballroom B from 11:30-1:00pm. Information about the Luncheon Invited Speaker is TBA. 

Formal Poster Viewing
A Formal Poster Viewing is scheduled for Tuesday, October 15 from 5:30-7:30pm in Ballroom A.  A cash bar and light appetizers will be provided.  Poster Viewings will continue through the conference during coffee breaks.

Beyond The Meeting
A tour of Mammoth Cave national Park will be scheduled for the Friday following the conference. More information will be announced soon. 

GROUND TRAVEL

Car Rental/Driving: Enterprise is the official rental car agency for this meeting and special rates are available. Advance reservations may be made on-line at Enterprise.com. Select “Corporate Account” then “Make a reservation”. Then you simply enter this account # 10AT034 and the first three letters of the account name (AME or by calling Enterprise at 1-800-593-0505. When making a reservation, please mention the AMS Corporate account number. Drive time from Nashville International Airport (BNA) is about one hour and from Louisville International Airport (SDF) about one and a half.

Nashville International Airport ( BNA)
Distance: 70.0 MI/112.65 KM SOUTH to Hotel
Take Interstate 40 west to Briley Parkway. Exit onto Briley Parkway West toward Opryland. Exit Briley Parkway onto Interstate 65 North. Cross into Kentucky. Take exit #22. Turn left. Go two miles. Turn right on Wilkinson Trace.

Louisville International Airport (SDF)
Distance: 120.0 MI/193.12 KM NORTH EAST to Hotel
Follow signs from the airport to Interstate 65 south. Take I-65 south to exit 22. Turn right at the end of the exit ramp. Go two miles. At stop light with #3 indicator, turn right. Hotel is ahead on your left.
Please visit http://www.ihg.com/holidayinn/hotels/us/en/bowling-green/bwgwt/hoteldetail/local-city-guide-directions for additional directions.

Shuttle
The Holiday Inn University Plaza offers a complimentary local area shuttle within a 5 mile radius of the hotel, subject to availability.

Party 1 Limousine of Bowling Green, KY is providing a discounted airport shuttle service from and to the Nashville International Airport. The rate is $70 each way, per person.

You must make your own reservations. Discounted Rate applies ONLY to reservations booked in advance (at least 24 hours prior to arrival).

There are several ways to make a reservation and receive the discounted rates:
1) ONLINE at http://www.party1limo.com.  Make sure to indicate you are with the American Meteorological Society group.
2) E-MAIL party1limo@gmail.com with flight information.  Make sure to indicate you are with the American Meteorological group.
3) CALL Party 1 Limousine at 270-202-1559. You must refer to the “AMS Conference or American Meteorological Society” at the beginning of the conversation in order to receive the discounted rate.

SPECIAL NEEDS

It is the Society's sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act (ADA) of 1990.  Attendees with special needs at the conference should check with the AMS Meetings Department (617) 226-3971, four–six weeks prior to the meeting to request special arrangements.  Special housing needs should be requested when making hotel reservations.

Updated:
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