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89th Annual Meeting Exhibitor Information
Phoenix, AZ
11—15 January 2009
If you are an attendee, please see the Exhibits information on the Programs and Events page.
Annual Meeting Exhibitor Contracts (PDF)
Annual Meeting Floorplans (PDF)
Exhibit Fees:
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20 Jan–1 Sept 2008 |
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After 1 Sept 2008 |
AMS Corporate Member Rate |
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$24.60/sq. ft |
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$25.15/sq. ft |
Non-Corporate Member Rate |
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$29.50/sq. ft. |
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$30.15/sq. ft |
First Time Exhibitor Rate |
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$18.15/sq. ft. |
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$18.15/sq. ft. |
See the benefits of becoming a Corporate or Institutional Member (CIM)
Booth Space Fee:
A standard booth is 10' x 10' or 3.048m x 3.048m (or multiples thereof) and includes the following:
- 8ft. (2.44m) high back drape, 3 ft. (.091m) high side drape
- Booth Identification Sign
- Booth Staff Badges (Pre-registered)
- Listing with description in the Official Program Guide
- Listing on the AMS Website
- Exhibits-Only Visitor Passes
- 2 After Hours Exhibits-Only Pass
- 1 Full-Week Conference Pass per organization
This pass is transferable amongst your exhibit staff and allows the bearer to attend oral and poster sessions only. The pass does not include entry into separate ticketed events (i.e. banquets, luncheons, etc.)
- 24 Hour Exhibit Hall Perimeter Security
- 1 Admission to the Exhibitor Breakfast
Official Service Contractor:
Freeman Decorating
http://www.freemanco.com
Exhibitor Service Kit: http://www.myfreemanonline.com/fol/show/showMain.jsp?showId=118818&referer=f
Exhibit Schedule:
WeatherFest exhibitors, please see the WeatherFest exhibitor page regarding exhibit scheduling.
Exhibit Check-In Desk Hours
Saturday, 10 January 10:00 a.m.–5:00 p.m.
Sunday, 11 January 8:00 a.m.–4:00 p.m.
Monday, 12 January 8:00 a.m.–7:30 p.m. (Installation must be complete by 2:00 p.m.)
Tuesday, 13 January 8:00 a.m.–5:30 p.m.
Wednesday, 14 January 8:00 a.m.–5:30 p.m.
Thursday, 15 January 8:00 a.m.–3:00 p.m.
Move In:
Sat, 10 January 10:00 a.m.–5:00 p.m.
Sun, 11 January 8:00 a.m.–4:00 p.m.
Mon, 12 January 8:00 a.m.–2:00 p.m.
Installation must be complete by Monday, 12 January at 2 p.m.
Exhibit Hours:
Mon, 12 January 4:00–7:30 p.m. *
Tues, 13 January 11:00 a.m.–6:00 p.m.
Wed, 14 January 11:00 a.m.–6:30 p.m.
Thurs, 15 January 11:00 a.m.–4:00 p.m.
*The VIP & International Walk-Around is scheduled for Monday, 12 January from 4:00–5:30 p.m. Please make sure that your booth is staffed at this time. The Opening Reception will begin at 5:30 p.m.
Move Out:
Thurs, 15 January 4:00–10:00 p.m.
Fri, 16 January 8:00 a.m.–12:00 noon
Dismantling is not allowed before 4:00 p.m., Thursday, 15 January 2008. All materials must be removed from the exhibit facility by 12:00 noon on Friday, 16 January 2009.
Exhibitor Online Services
Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors as well as in the Official Guide to Exhibits to be produced for distribution onsite. Exhibitors can also generate badge information for booth staff. Login id and passwords will be sent to each official primary contact for the exhibiting company. The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff. DEADLINE for profile is 1 November 2008.
Booth Staffing:
Exhibitors are encouraged to register their exhibit staff for badges using the on-line application before checking in on-site. There is a $35 charge for each exhibit staff badge registered on-site by AMS staff. Children under 16 years of age are not permitted in the exhibit area during move-in and move-out.
Exhibit badges are available on-site at the Exhibit Check-In Desk.
Exhibit Management is available on-site at the Exhibits Manager Office located in the Exhibit Hall.
Submit Online
Online Services for Exhibitors in the Main Hall
Online Services for Exhibitors in Weatherfest only
Online Services for Exhibitors in both
If you are unable to submit online please e-mail profile to Exhibitor_Descriptions@ametsoc.org
Ordering Booth Materials Online
Not yet available.
Current List of Exhibitors
Main Hall Exhibitors
WeatherFest Exhibitors
Visiting the Exhibits
Guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. For those that do not have an invitation from an exhibitor, an "exhibits only" badge may be obtained at the Registration Desk for $35.
Guests are only allowed on the exhibit floor during show hours and must be wearing a badge at all times.
“Suit casing”
“Suit casing,” or any activity designed to solicit or sell products or services to delegates attending a meeting, conference, or event without the proper authorization by AMS or in ways that violate the rules and regulations of the AMS 89th Annual Meeting Exhibition, is strictly prohibited.
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